ObieID and Email Address Change Policy

Policy #: 01.009
Policy Title: ObieID and Email Address Change Policy
Responsible Position for Policy: Chief Information Technology Officer Office/Department Responsible for Policy: Center for Information Technology Division Responsible for Policy: Office of Finance and Administration
Scope of Policy: Policy applies to individuals (faculty, staff, students, and others) as well as organizations who have changed their preferred or legal name.
Original Issue Date: 02/24/2021
Last Revision Date: 03/25/2022
Log of Previous Revisions: 02/24/2021, 03/19/2021, 04/27/2021

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Policy Statement

Changes to Reflect Individual Legal Name Changes

Legal name changes must originate with Office of the Registrar for students and the Office of Human Resources for faculty and staff. Once a name has been changed through the appropriate official channel, a person complete an ObieID Change Request Form to request that CIT to change either or both their ObieID and their firstname.lastname@oberlin.edu email alias (if issued prior to 2022). It is the responsibility of the individual requesting the name change to notify their contacts of the change.

Changes to Reflect Individual Preferred Name Changes

Preferred name changes must originate in Banner; a person can update their preferred name using the My Self Service Profile task in OberView. Once a preferred name has been changed through My Self Service Profile, a person may complete an ObieID Change Request Form to request that CIT to change either or both their ObieID and their firstname.lastname@oberlin.edu email alias (if issued prior to 2022). It is the responsibility of the individual requesting the name change to notify their contacts of the change.

Changes to Reflect Department or Organization Name Changes

CIT only makes changes to ObieIDs and/or email addresses for departments or organizations if the leader of the department or an officer of the organization requests a change by submitting an ObieID Change Request Form. It is the responsibility of the group requesting the name change to notify their contacts of the change.

Scope

Policy applies to individuals (faculty, staff, students, and others) as well as organizations who have changed their preferred or legal name.

Administration

The Chief Information Technology Officer is assigned to administer this policy. This individual is responsible for keeping the policy up to date and coordinating a detailed review at least once every five years.

Related Information

ObieID Account Administration Policy
ObieID Change Request Form