Vehicle Rental Instructions
All Oberlin College faculty, staff and students are encouraged to thoroughly review the college transportation policy .
To prevent any delay in reserving your vehicle or bus please read and follow the following directions.
Requesting a car/van for college business or college-sponsored activities
Please include the following template (copy/paste) in the “Request Description” field of your work order vehicle request:
- Type of vehicle - select one of the following - Compact/Economy Car, Mid-Size Car, Full-Size Car, 7-Passenger Minivan, Mid-Size SUV, Full-Size SUV, Large SUV.
- Date and time of departure:
- Date and time of return:
- Final destination city/state:
- First and last name of MVR approved driver/s:
- Department and phone number:
- FOAP to charge (Submit SFC form if the FOAP starts with "90000")
- One work order per vehicle, please (do not submit a work order with more than one vehicle requested).
- Unless there is an issue with your request you will not hear back from the Facilities office.
- Should you need to cancel a vehicle reservation please contact the Facilities office by phone or email with the work order number in question.
Failure to provide 24 hours’ cancellation notice for a car/van rental may result in a one day charge.
To request a vehicle for business travel with a noncampus pick up (i.e. pick up at an airport) or personal travel please visit the Enterprise website.
Requesting a bus for college business or college-sponsored activities
Bus requests should be submitted at least one month in advance of the trip. The following information will be needed for your work order bus request:
- Group Title/Event Name
- Date and time of pick up
- Exact address of pick up
- Date and time of drop off
- Exact address of drop off
- Date and time of return
- Exact address of return
- FOAP to charge
- Group leader's contact information for the busing company (Cell number)
- Number of passengers
Once a quote has been obtained from the bus company an email will be sent to the requestor with the quote attached.
- Subsequent emails will be sent regarding confirming the booking and the driver's name and contact number should an emergency arise.
- Should you need to cancel bus trip please contact the Facilities office by phone or email with the work order number in question.
Failure to provide 5 business days notice of trip cancellation will result in a $150.00 per bus cancellation charge. Other fees may apply.