Facilities Operations, Procurement, and Auxiliary Services

Payment Card Program

Oberlin's Payment Card Program is a fast, flexible purchasing method for processing orders from suppliers that accept credit cards. If used to its potential, the program will result in a significant reduction in the data entry of small orders, receiving, invoices, vouchers, and reduction in related documentation including invoices, checks, and prompt pay interest. Payment Cards can be used with any supplier that accepts Master Card as a form of payment.

The payment card allows for the purchase of non-restricted commodities directly from the vendors without the issuance of a purchase order.

Standard Payment Card: General purchasing card that allows for general low-cost purchases. Cards will have a single transaction limit and a monthly limit, both set during the application process. The monthly limit will reset with each new statement period.

Travel Payment Card: Purchasing card that allows for travel expenses only. Cards will have a single transaction limit and a monthly limit, both set during the application process. The monthly limit will reset with each new statement period.

Complete a Credit Cardholder Application and submit it to your Department Head. The Department Head (or Designee) will obtain the appropriate signatures and forward the application to the Procurement Office.

  • Delivery time of new Payment Cards can take 7 to 10 business days
  • Applicants will be e-mailed when their Payment Card is available and must bring proper identification when picking up their new card. All payment card users are required to review, acknowledge, and adhere to the College's Purchasing Card Agreement.

  • Each new cardholder must meet with Procurement staff for training and initial setup.

 

Before attempting to use a new Payment Card, cardholders should activate the card by calling the number affixed to the front of the new card. Employees should use the last four digits of their Social Security number to activate the card.

Smart Data online is a service provided by JP Morgan Chase to cardholders to review their Payment Card account information.  At this time SDOL is available on a limited basis to our PCard holders and liaisons.  Please contact the procurement staff for additional information on availability.  Smart Data allows cardholders to review personal information for their card, check remaining funds on their cards for the statement period, and dispute charges on a card.