Early Arrivals

Department Early Arrival Request Information

An Early Arrival is any student who arrives prior to the "Official Return Dates":

  • Due to summer renovations, no personal early arrival requests for students assigned to Burton or Lord Saunders will be approved.
  • No Students will be permitted to return to campus before Friday, 8/14 for Fall semester.


Department Early Arrivals

Form Deadlines: Monday, 7/20

Department must submit list of names via the on-line registration form between Monday, 6/08 and Monday, 7/20. Please fill in all information as completely as possible. Be sure to list all students you are authorizing to return to campus, without regard to whether they are living on or off campus or whether you are including meals. Departments may NOT authorize students to return to campus before Friday, 8/14.

Change Process after Monday, 7/20

Departments may change the list of Early Arrival students via the web form until Monday, 7/20. Any changes after Monday, 7/20 must be submitted via email to resedea@oberlin.edu on or before Friday, 8/7.

Late List Process after Friday, 8/7

Any changes after Friday, 8/7 require special authorization and must be submitted to Ehrai.Adams@oberlin.edu. All authorizations granted after the Friday, 8/7 deadline will be billed at twice the normal housing and dining rates.


Rates

  • The Early Arrival room rate for departments: $17.80 per night.
  • The Early Arrival board rate for departments: $19.55 per day, which includes three meals per day.

Your department will be billed for room and board from the dates listed on your forms until the "Official Return Dates".


Personal Early Arrival

If a student would like to return to campus prior to the date that a department is willing to cover the room and board costs, then he/she must fill out a Personal Early Arrival Form and will be personally responsible for the additional costs.


Dining Hours

For dining hours, click here.


Questions

If you have any questions regarding early arrivals, please contact Residential Education and Dining Services at x58472 or resedea@oberlin.edu.




Department Registration Process

Step 1:
To reserve students, your department/group must be registered with Residential Education and Dining Services. To register, you will need the following information about your group:

  • Department Name (Ex: Athletic)
  • Groups Name (Ex: Football)
  • Contact name
  • Business address
  • Business phone
  • Account number in (Fund Code - Org. Code - Account - Prog.) format

Step 2:
After you have successfully registered your department, you will find a link to Register Students for Early Arrivals status which will connect you to the actual student list web form page. To register students for Early Arrival, you will need the following information about each student:

  • Student ID (T-Number)
  • First and last names
  • Arrival date
  • First board meal upon arrival (breakfast, lunch or dinner and date of meal)

Then simply fill in all the blanks and click the add button and your student should appear in the list. To correct an error, remove the student by clicking the cancel this reservation link next to his/her name on the chart and re-enter his/her information.

Once you're done, click the Click here when list is complete link to complete your reservations.

Department Early Arrival Request Form



Last update: 6/08/09